Submission Instructions

RES publishes original scholarship in anthropology, art history, and related fields. 

Submissions to RES must be sent via email to respell@earthlink.net. All submissions must include the following:

  1. A cover letter addressed to the Editor, Francesco Pellizzi.

  2. The article (maximum 10,000 words, including footnotes or bibliography) in Microsoft Word format. See below for style requirements for the main text and footnotes/bibliography.

  3. A single Microsoft Word or PDF document compiling any accompanying images. The number of figures should not exceed 10. (Make sure the file is small enough to be sent via email. See below for caption formatting.) High-resolution JPEGs and image permissions are not required for initial submissions, only articles that have been officially accepted.

  4. An article abstract of approximately 200 to 250 words.

RES does not publish work that has already appeared in another publication, or translations of work that has already been published. Articles should not be submitted if they are currently under consideration by another journal or publisher, or if they are to be published as part of a book-length project, unless the publication of that book would follow the submission's publication in RES by at least two years. 

The author should receive a confirmation of receipt within two weeks of submitting the article and other materials listed above. If such a confirmation is not received, a brief message should be sent to respell@earthlink.net to verify that a submission has been received. 

 

Manuscript Preparation and Word Usage

Text should be double-spaced, in 12-point font, aligned to the left (unjustified), with new paragraphs indented a half-inch. Footnotes should be single-spaced. Pages should be numbered and have one-inch margins.

While certain usage styles are particular to specific academic fields, as a rule, word usage should follow the guidelines found in The Chicago Manual of Style (CMS) and Webster’s Third New International Dictionary.

Specific RES usage style requirements are outlined below:

Punctuation. No words should be hyphenated unless they usually contain a hyphen or form a temporary compound word.

En dashes ( – ) are used for inclusive dates and compound words comprised of one or more hyphenated words. Em dashes ( — ) are used in place of commas, semicolons, colons, or parentheses for a more emphatic separation of word clauses.  

Periods are not used after metric abbreviations: e.g., cm, mm, km

Plural dates, such as 1920s, have no apostrophe.

Use the serial comma, i.e., commas should be used before the last element in a series: e.g., beads, pins, and clocks.

Possessives of proper names ending in s should generally be formed with s’s: e.g., James’s.

Inclusive numbers and dates should be separated by an en dash and should be given in full. Examples: 8–10, 22–23, 100–102, 105–117, 107–109, 199–221, 133–134, 1002–1006, 1074–1076. Dates: 1900–1901, 1914–1918.

Spell out whole numbers from one through ninety-nine and any whole numbers above followed by hundred, thousand, hundred thousand, million, and so on.

The word percent should be used within text, but the symbol % should be used in tables and lists.

Capitalization is used for proper names and those events, movements, eras, etc. that are customarily capitalized (see CMS). Use lower case if there is no precedent.

When citing images, the word "figure" is abbreviated, lowercase, and placed in parentheses: e.g., (fig. 9). All letter designations following figure numbers should be roman with no extra space: e.g., (fig. 5a–b).

Spell out centuries: e.g., fifteenth century. Hyphenate centuries when they are used as adjectives: e.g., fifteenth-century painting.

Use small caps for B.C. and A.D. A.D. precedes the year; B.C. follows the year. B.C.E. (before the common era) and C.E. (common era) are equivalent to B.C. and A.D.

In footnotes, "cf." means "compare" or "contrast"; it should not be used to mean "see."

Circa should be rendered as "ca." (not italicized), and should only be used in parentheses, footnotes, or captions. In the main text, use "around" or "about."

Foreign Languages. Do not italicize foreign words and phrases that are in common usage or that have been anglicized. Refer to Webster’s Third New International Dictionary: do not italicize words that appear in the main section of the dictionary; do italicize words or phrases that appear at the end in the section "Foreign Words and Phrases." If the word does not appear in the dictionary, the author’s preference prevails.

Accents and Diacritics. Do not use accents for anglicized words in text. Use accents only for italicized foreign words, in foreign quotations, and in foreign titles.

 

References

The author may use one of two notation systems:

  1. The anthropological system of notation: parenthetical author/date citations in the text and a bibliography following the text
  2. The humanities system of notation: footnotes (no bibliography)

These two systems must not be combined within a single submission (however, articles using the author/date system might include incidental footnotes, which may in turn include occasional author/date citations).

Miscellaneous guidelines for references:

  • Use title capitalization style for English-language titles of books, journal articles, and chapters. (Capitalize the first and last words and all other words except articles, coordinating conjunctions, and prepositions.)
  • Anglicize the city of publication in references to foreign books (e.g.: Munich, not München).
  • Please consult CMS for other issues relating to bibliographic or footnote forms.

 

References Option 1: In-Text References + Bibliography

IN-TEXT REFERENCES

Abbreviate in-text references as follows:

(Tourtellot 1988:147, 188–189)
(Smith 1982:49–50, figs. 54, 157, table 2)
(Smith 1981:fig. 54)

For more than three authors, use the name of the first author followed by "et al." for in-text citations: e.g., (Smith et al. 1978). Never use "et al." in bibliographies; the names of all authors must be given in full in the bibliography.

When the reference is to both volume and page of the author's work, a colon will distinguish between the two: e.g., (Jones 1981:2:33–37, 4:23). A reference to a volume only with no page number requires "vol." for clarity: e.g., (Jones 1981:vol. 2).

Multiple works by the same author cited by date only are separated by a comma: e.g., (Brown 1910, 1926). The oldest reference is listed first in the text and in the bibliography. When page numbers are given, the references are separated by semicolons and the name is repeated: e.g., (Kelly 1957a:23–34; Kelly 1960; Kelly 1964:22–27).

Multiple references grouped together are separated by semicolons; e.g., (Kelly 1957a:23–34; Jones 1981:2:33–37; Brown 1910).

Use "ibid." (roman) when a reference is being made that is identical to the immediately previous reference.

BIBLIOGRAPHIES

The anthropological style is used for bibliographies:

Books:

Stuart, A., and J. K. Doe
1968 Basic Ideas of Scientific Sampling. Hafner, New York.

Stevens, R. L.
1964 "The Soils of Middle America and Their Relation to Indian Peoples and Cultures," in Handbook of Middle American Indians, ed. R. Wauchope and R. C. West, vol. 1, pp. 265–315. University of Texas Press, Austin.

Journal articles:

Sidrys, R.
1976 "Classic Maya Obsidian Trade." American Antiquity 41(4):49–54.

Dissertations:

Millon, R. F.
1955 "When Money Grew on Trees: A Study of Cacao in Ancient Mesoamerica." Ph.D. diss., Columbia University.

 

References Option 2: Footnotes

The humanities style is used for footnotes. (Note that it is not necessary to include the names of publishers or publishing houses in footnotes).

Books:

1. A. Stuart and J. K. Doe, Basic Ideas of Scientific Sampling (New York, 1968).

2. R. L. Stevens, "The Soils of Middle America and Their Relation to Indian Peoples and Cultures," in Handbook of Middle American Indians, ed. R. Wauchope and R. C. West (Austin, 1964), vol. 1, pp. 265–315.

Journal articles:

3. R. Sidrys, "Classic Maya Obsidian Trade," American Antiquity 41, no. 4 (1976): 49–54.

Dissertations:

4. R. F. Millon, "When Money Grew on Trees: A Study of Cacao in Ancient Mesoamerica" (Ph.D. diss., Columbia University, 1955).

Subsequent references should not use short titles, but should refer to the note in which the full reference is first cited. Short titles should only be included when necessary to differentiate between two works by the same author first cited in the same footnote:

1. R. Sidrys, "Classic Maya Obsidian Trade," American Antiquity 41, no. 4 (1976): 49–54.
2. R. F. Millon, "When Money Grew on Trees: A Study of Cacao in Ancient Mesoamerica" (Ph.D. diss., Columbia University, 1955); R. F. Millon, Urbanization at Teotihuacan (Austin, 1973).
3. Sidrys (see note 1), p. 50.
4. Ibid., p. 52.
5. Millon, "When Money Grew on Trees" (see note 2), p. 28.

 

Illustration Captions

The standard format for RES captions is as follows.

For an artwork:

Artist, Name of Work, date. Materials, dimensions. Museum. Photo: Courtesy of _________. [OR Photo: Name of Photographer. Courtesy of _________.]

For an archaeological object:

Description, culture, date, findspot. Material, dimensions. Museum. Photo: Courtesy of _________. [OR Photo: Name of Photographer. Courtesy of _________.]

If a particular credit line is required by the copyright holder of the illustration or artwork, that wording must be used. Include the negative number of any photograph from the Peabody Museum Photographic Archives collection.

 

Copyright and Permissions

Obtaining permission to use copyrighted materials in a publication and paying any associated fees is a responsibility that fully rests with the author. Permission is required for the reproduction of most illustrations, quotations, and other protected and copyrighted materials, and is governed by United States copyright law. The author should define what materials in the manuscript require permission for use, contact the copyright holder, obtain permission release letters, and pay any related fees. The author must confirm that all permissions have been obtained by providing the editorial office with copies of signed permission release letters. The manuscript cannot go into production until a complete set of permission releases has been received by the editors.

The following guidelines are intended to assist the author in determining when permission to quote or reprint must be sought. These are merely guidelines, and as such do not constitute a legal interpretation.

DIRECT QUOTATION

Permission is needed to quote 500+ words in total from a scholarly work and 250+ words from a scholarly article. Proper credit must always be given.

Permission is needed for any quotation from a trade, or commercial, publication.

No more than two lines of poetry may be quoted without permission. If two lines constitute a stanza, permission is needed.

Permission is always needed for any quotation from a copyrighted song.

Quotations from unpublished works such as dissertations, academic papers, and material from unpublished collections require permission.

Permissions must be requested to quote from any letters or personal papers that have been copyrighted, unless the copyright has expired. If the letters or papers were never copyrighted, you must request permission to quote from the writer. If the writer is deceased, you will need permission from the writer’s heirs. If the quote is from a collection of papers housed in a special repository, the permissions request must be addressed to the curator of the collection.

In respect to reprintings or revisions of the author’s own published material, it is important that he/she review the original contracts or agreements to ascertain whether or not permission must be secured from the publisher. In every case when previously published material is used, full facts of the original publication must be cited.

PARAPHRASE

The copyright law is intended to prevent one writer from "using the mind of another writer." If the author must repeat the development of another’s argument, even for purposes of illustration, permission must be secured.

 

Image Specifications for Accepted Articles 

Once an article has been accepted for publication in RES, the author should immediately submit high-resolution images suitable for publishing. These images should be sent through a file transfer service such as Dropbox or Hightail.

Halftone images must be at least 300 dpi in resolution, with the size of the image approximately 8 x 10 in. All line art must be at least 1200 dpi.

 

Image Permissions for Accepted Articles

Upon the article’s acceptance, the author must immediately secure permissions for all images from the copyright holder. It is the author's responsibility to pay any required fees for reproduction.

The reproduction or adaptation of artwork, photographs, tables, and charts requires permission. When obtaining permission to reproduce an illustration, the individual or organization holding the copyright may specify a certain form of credit line, which must be included in the captions (see above for caption formatting).

When an illustration is traced/copied from another person’s original piece of artwork, this does not result in a new original; it results in a copy of someone else’s original artwork for which permission must be obtained.

Making slight modifications to someone else's previously published figure and then crediting the illustration as "after" the original author is an entirely unacceptable way of trying to avoid obtaining proper permissions.

Verbal communications are not legal documents and are not sufficient documentation for our files; we need written permission from the copyright holder. Email correspondence with the photographer may be submitted as evidence of official permission.

Photographs taken by anyone other than the author require the permission of the photographer.

Drawings done by anyone other than the author require the permission of the artist.

Photographs of any object in a museum collection or private collection require the permission of the museum or the collector.

Sometimes, despite an author's best efforts, no response is received to requests for permissions. In such cases, copies of the author's letters requesting permission are adequate documentation of a good-faith attempt. A good-faith attempt at obtaining permission requires that the author has sent at least three requests that have not been answered in six months or more. Sending three letters within a few days of each other in the month before publication will not be accepted as documentation of a good-faith attempt.